What is E-business?

Electronic business is a digital method of exchanging various documents between companies. E-business guarantees lower operational cost, a high level of security, easily manageable archive systems and significantly lower possibilities for human error, due to a high level of automatization.

E-business also includes legally valid e-invoices and an e-archive. With our Electronic Data Interchange (EDI) System, clients can send, receive and archive unlimited numbers of purchase orders, bills of lading, invoices and other documents. Fast, simple, and almost completely automated.

E-BUSINESS ADVANTAGES

FAQ

If you send more than 200 invoices a month by post, you will notice the savings of doing business electronically instantly. Less time will be spent on filling out invoices, because these types of operational tasks will become simple, and more money will be saved on office expenses (postage, printing etc.).

The exchange of electronic documents covers all document types used in the acquisition process: purchase orders, purchase order confirmations, bills of landing, receipts, invoices (approval, charge, cancellation).

The type of electronic document you will exchange depends upon the arrangement between you and your business partner.
If there is a need for exchanging some other types of documents, we can help you.
Feel free to contact us, and we will include other types of documents upon request.

The exchange of electronic documents can be done between any two business entities in the Omnizon Networks system. For a complete reference list of all our users, please contact us at [email protected].

After you have chosen a partner to exchange electronic documents with, your method of accessing the Omnizon system (Omnizon Enterprise Connect or Omnizon Web), and defined the format and the manner of exchange, you’re ready to start your test period.

In the test period, the validity of the electronic document’s structure and the entered data is checked. For testing purposes, electronic documents need to be created based on their paper counterparts. By checking the structure and comparing it to paper document we can confirm the validity of the electronic document.

The technical prerequisites depend on the type of access you opted for: if you opted for Omnizon Web acces, all you need is a computer, an internet browser, and an internet connection.

If you opted for Omnizon Enterprise Connect access, you need to define the connection type and the electronic document format you will be using in the exchange. For all additional questions, please contact us via phone +385 1 4091 288 or e-mail [email protected].

If the partner you wish to exchange electronic documents with is using GLN in their business systems, you also need to use it in the electronic exchange of documents.

A Global Location Number (GLN) is a numerical code which identifies a legal, functional, or physical location in a business or organizational structure. Global Location Numbers can be used for identifying anything that has or could have an address. For instance: companies, departments, rooms, factories, shelves, delivery points, or EDI network addresses.

What is EDI?

Electronic Data Exchange is the sharing of standardized digital documents between business partners. EDI is the basis of e-business.

This digital system is faster than the traditional paper method. It is environmentally friendly, as it leaves no paper waste. It is cheaper, as it does not require paper use.

EDI is computerized, which significantly reduces human error and optimizes business efficiency.

Searching for docs is simple. All docs are archived in a secure environment, with their integrity preserved.

What are the benefits of EDI?

  • Optimized business processes
  • Reduced operational costs
  • Maximized employee productivity
  • Low probability of human error
  • Easily searchable archives
  • Secure storage and doc integrity
E-BUSINESS ADVANTAGES

FAQ

The technical prerequisites depend on the type of access you opted for: if you opted for Omnizon Web acces, all you need is a computer, an internet browser, and an internet connection.

If you opted for Omnizon Enterprise Connect access, you need to define the connection type and the electronic document format you will be using in the exchange. For all additional questions, please contact us via phone +385 1 4091 288 or e-mail [email protected].

If the partner you wish to exchange electronic documents with is using GLN in their business systems, you also need to use it in the electronic exchange of documents.

A Global Location Number (GLN) is a numerical code which identifies a legal, functional, or physical location in a business or organizational structure. Global Location Numbers can be used for identifying anything that has or could have an address. For instance: companies, departments, rooms, factories, shelves, delivery points, or EDI network addresses.

What is an e-signature?

An e-signature is an electronic version of your own signature, and is equal in every way to your handwritten signature when applied in accordance with legal regulations.

E-business uses electronic signatures as a safety measure and to guarantee authenticity.  Documents with e-signatures can be easily checked for fraud.

Why are e-signatures important?

  • They validate the authenticity of a signatory
  • Proof of integrity, as they indicate if a doc has been altered after signing
  • Undeniability, showing the source of the signed contents to all parties
E-BUSINESS ADVANTAGES

What is a timestamp?

A timestamp is an electronically signed receipt of the issuer. It confirms the content of the data of a document, validates the signatory’s signature, shows the date and time when an event occurred and proves the e-signature existed before the timestamp was issued.

With a timestamp, an e-signature can be verified even if the signatory’s electronic certificate has expired. Timestamps are mostly applied to archiving, as they guarantee the authenticity of an e-document.

E-BUSINESS ADVANTAGES

FAQ

Omnizon Networks allows you to make and exchange legally binding electronic invoices (certified with an applicable electronic signature and time stamp).

E-documents

Electronic documents are the same as their traditional paper counterpart, but in digital format. They feature many advantages in comparison to paper docs, and businesses who commonly use e-docs enjoy significant benefits.

They are easier to produce than paper docs. Easier to send, receive, and store. As their use is mostly automatized, the possibility of human error is quite low.

They are also faster to use and exchange than paper docs. Offices who use e-docs save a significant amount of their operational cost budget, as there is no need for paper supplies. There is no paper waste, either.

JIT: Just In Time

Just In Time or HIT is an inventory management strategy based on timely purchases, which increase efficiency and cut down the need for storage space.  JIT can be applied when market research has been conducted and product demands can be predicted.

An efficient JIT strategy would mean that while product delivery is nearing the end of its stock, a new shipment is being produced, meaning the exact amount of a product is always in stock. JIT eliminates overloaded warehouses with inventory that cannot be sold fast enough, as well as empty shelves and missed sales opportunities.

E-BUSINESS ADVANTAGES

Omnizon Networks is one of the founders of the EEDIN Association, which brings together EDI providers from several European countries to connect local EDI providers and ensure their international visibility. Through the EEDIN network, we can connect with major European retailers, wholesale companies, the automotive industry, and other large partners. All EEDIN members are professional EDI companies with a high quality of their services. In this way, we can offer our clients a large international network comparable to the world’s largest EDI providers, combined with our professional approach and individual solutions.
More information is available on the official website of the association: eedin.eu

MEGATREND REDOK D.O.O.
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f: +385 1 4091 289
[email protected]

 

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